Vendor Booth Rules

RULES - yes, Rules! Annoying, we know, but necessary.

Rules for ALL BOOTHS

An application will not be considered received unless accompanied by payment in full, including Security Deposit. Booth applications must be received by our committee by July 31st, 2017. After that date, all applicants will need to pay a $10.00 late fee and will be put on a waiting list.

NOTE: All booth payments and deposits will be cashed or charged upon receipt of the application. Cashing your check does NOT mean you have been assigned a booth.

Vendors will be notified no later than August 15, 2017 of acceptance, and if not accepted, refunds will be issued immediately.  Accepted vendors will be given their booth location by August 31, or as soon as possible prior to our event date of September 9.  Payments and Security Deposits will be refunded in full if an application is not accepted.

  • BOOTH SIZE: Each booth space is 12’ wide by 10’ deep. You may apply to rent multiple booth spaces.
  • WE DO NOT PROVIDE ANY OF THE FOLLOWING: Shade structures, tables, chairs, tie-downs, tools, power cords, surge protectors or hoses, fire extinguishers, shelving, or racks.
  • LOCATION: The Booth Selection Committee will assign booth locations along the Fair route and all accepted vendors will be notified by August 31 of their exact location.
  • WATER & POWER: All food vendors will be allowed ONE (1) connection for electrical power if needed, and one (1) standard hose connection to water if needed, included with the cost of your booth application.
  • NO HOSES OR ELECTRICAL CORDS WILL BE PROVIDED by the Fair. You must bring your own 100-ft hose and your own 100 ft. power cord and a power strip/surge protector.
  • ONLY ONE (1) standard 110-volt plug-in will be allowed for each booth, and only ONE (1) standard hose connection for water. Non-food vendors who would like electricity or water must pay an extra $10.00 fee. Electricity and water for non-food booths is not guaranteed, it is subject to availability. All vendors who want electricity or water must check the correct boxes on the booth application form, and must include the appropriate fee. Bring your own power strip and 100-ft extension cord for electricity, and your own 100-foot hose for water. 
  • NOTE ON WATER AND ELECTRICITY:  ONLY ONE (1) standard 110- volt plug-in will be allowed for each booth. If water is requested, you must bring your own hose.

Security Deposit for ALL BOOTHS

The $50 security deposit is required of ALL booths. Your security deposit will be returned after the Fair unless you do ANY of the following:

1. Arrive with a vehicle and attempt to get onto the street after 8:00 a.m.  (You must arrive before 8:00 a.m., and your vehicle must be off the street by 8:30 a.m.)
2. Your vehicle is still on the street in the setup area after 8:30 a.m.
3. You take down your booth prior to 6:00 p.m. or prior to being told by your block captain that you can take down your booth.
4. Attempt to bring a vehicle onto the street before 6:00 p.m.  (No vehicles will be allowed onto the street until after 6:00 p.m., or if the Fair officially closes earlier due to weather).
5. Your booth area is not completely clean of trash and debris after 7:00 p.m.  

Sales Tax Rules for RETAIL and FOOD VENDORS:

The Utah State Tax Commission requires us to provide an account number from all Retail Vendors (food, child, artisans, retail). This can be a Utah Corporate Entity Number, a Federal Tax Id Number, a Utah Sales Tax Account Number or your Drivers License number or social security number. Or you may call or text this information to Michael Hughes at 801-859-5858 cell with your number.  This number is used by the Utah Tax Commission to assign your one-day Special Event Sales Tax form. We will bring you the form on the day of the Fair. You will need to complete the form after the fair and mail it in to the Tax Commission with your sales tax payment.

Special Rules for FOOD VENDORS:

1. A TEMPORARY ONE-DAY FOOD PERMIT IS REQUIRED: Food Vendors - make sure you have a SPECIAL EVENT FOOD PERMIT AT LEAST 14 DAYS BEFORE THE DAY OF THE FAIR. You need to apply for and obtain a Temporary Special Event One-Day Food Permit from the Salt Lake Valley Health Department, Bureau of Food Protection, 788 East Woodoak Lane (5400 South), Murray, UT 84107. Office Hours for Permit Application are Monday–Friday 9:00am to 4:00pm. The cost for this permit is $45.00. Download the application for a one-day food permit here. NOTE: you must apply for this permit at least 2 weeks before the event, or the Health Department will charge you a $35 Late Fee. Plan Ahead and do not put off getting this permit until the last possible day! Find out more about the one-day permit.

2. A FOOD HANDLER’S PERMIT IS REQUIRED. There must be at least one person at your booth at all times who has a current Food Handler’s Permit. Food handler permits are available through the Salt Lake County Health Department by attending a class. Visit 2001 South State Street, South Building Room S2500; Salt Lake City, Utah 84114. Call the Health Department at 385-468-4100 for more information about how to obtain a food handler’s permit, or visit the Health Department online. NOTE: IF YOU DO NOT HAVE BOTH A ONE-DAY FOOD PERMIT AND A FOOD HANDLER’S PERMIT, YOU WILL NOT BE ALLOWED TO SET UP YOUR FOOD BOOTH ON THE MORNING OF THE FAIR. BE PREPARED TO SHOW YOUR PERMITS TO YOUR BLOCK CAPTAIN WHEN YOU ARRIVE.

3. YOUR TENT / CANOPY MUST HAVE THE CORRECT FIRE DEPARTMENT TENT RATING. Food vendors must comply with the Fire Department Tent and Temporary Structure Permit Requirements. Your tent or canopy must have a fire resistant rating visibly affixed to the tent. In addition to the general requirement cooking tent must also meet these requirements: Flame retardant certification must be provided for all temporary structures utilized for cooking or heating of food. California State Fire Marshal’s flame retardant certification seal must be visibly affixed to the tent.

4. HOT FOOD VENDORS: YOU MUST HAVE A FIRE EXTINGUISHER IN YOUR BOOTH with a minimum 4A40BC rating. Cooking Tents or Areas: A portable fire extinguisher with a minimum 4A40BC rating must be provided for each tent where cooking is taking place. If there are grease laden vapors present, a K type extinguisher is also required. (i.e.: deep fat frying) Inspection tags are required annually. (IFC 906.3(1)) LP gas cylinders, up to 500 gallons, must be stored outside and kept a minimum of 10 feet from any other structure. Cylinders capable of holding 501 gallons and greater shall require a 25 foot separation. Any open flame cooking or heat cooking will be supervised by an adult at all time. This adult will serve as a fire watch and standby personnel to take prompt measures for extinguishment of fires that occur and assist in the evacuation of the public from the structure. (Refer to IFC 2404.20). Call the Fire Department Inspections/Permits office at 801-799-4150 for more info.

FOOD VENDORS PLEASE NOTE that the Health Department and the Fire Department will be at the Fair, and they WILL shut down any booth without proper permits or equipment. Unfortunately, several food booths get shut down every year at the Avenues Street Fair for not following Heath and Fire rules.

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